Business Forms

The links below provide access to the Virginia Tech Foundation’s most commonly used business forms. When filling out forms, please make sure to read all relevant instructions since the foundation cannot process forms improperly submitted.

• Asset Transfer or Disposal
  Complete the online form when moving property on the foundation's inventory (i.e. artwork, vintage property, livestock, etc.) to a different location, or when disposing of any asset.
• Financial Systems Access Request
  Complete the online form to request query access to VTF enterprise financial systems. These systems include Banner (https://vtf.org/banner), MicroStrategy (https://vtf.org/microstrategy), and WebReports (https://vtf.org/webreports). Access requests should be made at https://vtf.org/access
• CD Purchase
  Complete to purchase a VTF Certificate of Deposit (minimum $10,000).
• Fund Termination Request
  Complete the online form to terminate new VTF funds. Fund termination requests should be made at https://vtf.org/terminatefund.
• Gift in Kind
  Complete when depositing non-cash gifts (i.e. livestock, artwork, equipment, etc.).
• Gift in Kind Checklist
  Complete when depositing non-cash gifts (i.e. livestock, artwork, equipment, etc.).
• Gift Transmittal to Gift Accounting
  Complete when depositing cash and cash equivalent donations.
• Income to Principal Transfer
  Complete the online form to reinvest endowment income back into the endowment fund.
• New Fund Request
  Complete the online form to establish new VTF funds. New fund requests should be made at https://vtf.org/newfund.
• Change Fund Request
  Complete the online form to change attributes of an existing fund. Change fund requests should be made online at https://vtf.org/changefund.
• Other Income Deposit
  Complete when depositing non-gifts.
• Purchase Order
  Not available for download - complete for purchases when the vendor requires a purchase order. Available in the VTF Accounting Office: 540-231-9736. VTF does not require PO’s they should be used only if vendor requires them.
• Request for Funds Transfer
  Complete the online form when requesting money be moved/transferred between VTF funds.
• Request for Payment
  Complete the online form to request payment for goods and services from VTF funds. Or, if you prefer, you can download and submit the paper form via campus mail or email to vtf.ap@vtf.org.
• Travel Services Authorization Form
  Complete to charge airfare to a VTF fund at one of the university's contracted travel agencies.
• Travel Voucher Form
  Complete when processing reimbursements to an individual for travel expenses incurred.